Set Up Process for Receiving GSA Eligible Orders
Consider preparing a written procedures to share with staff and for use in training. This should outline how to how you identify buyers eleigible to buy off a GSA Schedule, quoting proper pricing, who can authorize additional spot discounts to government buyers, how to properly offer items not on your contract (OpenMarket Items). Open market items that are not TAA compliant must also be identified. It should also note how to handle quotes submitted via eBuy, since NO open market itmes may be included. It should also address who double checks all quotes and invoices to ensure that all discounts have been properly applied, such as volume or quantity discounts, and rpompt payment discounts.
Capture Sales Info
Make sure you adjust your accounting system and sales process so that you can identify all GSA sales by SIN because you must report GSA sales by each SIN awarded under your contract.
What is a GSA sale:
If you are selling an item that is on your GSA contract, to an authorized user, at or below contract prices and there is no evidence of another government contract vehicle in place, the order is considered a GSA sale.
GSA considers the sale of any GSA listed product or service as a GSA sale under any of the following conditions:
What is not a GSA sale:
Must I Accept all Orders?
This is a common question.